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January 11, 2019

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Job Title
Office Administrator
Full-Time position with benefits

Reports to
Director of Housing

Works Closely with
Property Management/Maintenance Staff, Staff Attorney, Director of Finance

Summary of Position
CLHI is looking for a highly skilled and reliable Office Administrator to join our team! This position requires a friendly and highly organized individual who will keep our office running smoothly while supporting multiple staff members and greeting/helping visitors at the front desk. An excellent Office Administrator will be an experienced and competent professional with exceptional communication skills, proficiency with the Microsoft Office Suite (Word, Excel, Outlook), and a friendly demeanor that creates a positive office atmosphere for all.

Duties and Responsibilities

  • Greet/help visitors at the front desk
  • Answer phones and take messages
  • Sort and distribute incoming mail
  • Collect and log rent payments from tenants
  • Prepare and make bank deposits
  • Maintain records with effective filing system for rental properties (tenant files) and vendor files
  • Document and coordinate work orders with property maintenance staff for tenant maintenance requests
  • Assist with weekly bookkeeping using Excel and QuickBooks (training will be provided)
  • Make copies, write/type letters, address envelopes, and organize files
  • Assist staff attorney with copies, letters, notices and Certified/RR mailings
  • Prepare requests and notices to tenants for inspections, documents and other paperwork as necessary
  • Request and track paperwork for prospective tenants and current tenants
  • Organize and manage bulk mailings
  • Follow office workflow procedures to ensure maximum efficiency
  • Monitor office supply inventory and place orders
  • Schedule meetings as needed

Skills and Abilities

  • Excellent oral and written communication skills
  • Ability to handle sensitive information and maintain confidential files
  • Detail oriented and able to work with a high degree of accuracy
  • Highly organized and flexible
  • Ability to multi-task and meet challenging deadlines
  • Must be self-directed and able to complete projects with limited supervision
  • Working knowledge of email, scheduling, Microsoft Word, and Microsoft Excel
  • Proficient with a computer, copier, and postage machine
  • Willingness to learn QuickBooks and online court filing procedures

Qualifications

  • 5 years of experience in office environment with customer service exposure
  • Minimum: High school diploma or GED
  • Preferred: Associates degree or higher
  • Preferred: Camden Resident
  • Preferred: Bi-lingual (English and Spanish)
  • Driver’s license and reliable transportation required

Compensation
This position is full-time with benefits. Compensation is commensurate with experience.

To Apply
Please send the following to Betsy Clifford, Executive Director and Jessica Franzini, Deputy Director:

  • Cover letter (with salary request)
  • Resume
  • 3 professional references with contact information

Email: bclifford@clhi.org and jfranzini@clhi.org

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